Transferring a line to the journal for manual handling

With Continia Banking, when bank statements are imported, transactions are matched to customer, vendor, and employee ledger entries, and corresponding journal lines are created. However, some transactions may not have a match, requiring you to create journal lines manually. In these cases, you can transfer the bank statement line to a journal, post the entry, and reconcile the line automatically.

The Banking Import Setup page (see Banking Import Setup), on the Bank Account Reconciliation FastTab, contains a the Manual Handling section where you can configure settings for manual line handling. The following fields are available:

• Show Dialog - controls whether the manual reconciliation dialog appears during the import process. This option is selected by default.
• Default Journal Type - specifies the default journal type for manual journal lines. Options include Account Type, Cash Receipts, General, and Payments. General is selected by default. If Account Type is selected, the template type is determined by the account type of the bank account statement line.

When a bank statement line requires manual transfer, you can choose the account to post the journal line to, either directly on the Bank Acc. Reconciliation line or within the journal after the line is created. Alternatively, when you select Create Journal Line, a dialog box appears with a prompt for posting the journal line.

To manually transfer a line to a journal:

1. On the Bank Acc. Reconciliation page, locate the bank statement line that you want to transfer.

2. On the action bar, select Manual Application > Set Manual Handling.

   Note

   This changes the reconciliation status to Manual. You can only set manual handling for lines with the status Unsolved. Lines flagged for manual handling are skipped when you run Match Automatically.

3. Select the lines to transfer, and on the action bar, select Manual Application > Create Manual Journal Line. If the Show Dialog option on the Banking Import Setup page is enabled, the dialog contains settings similar to those for handling amount differences:

   • The Amount field displays the statement amount from the Bank Acc. Reconciliation line.

   • The Journal Template Type field is prefilled with the default setting. You can change this value before proceeding.

   • Select the appropriate account in the Account Type and Account No. fields for the journal line.

   • The Description field is prefilled with the description from the Bank Acc. Reconciliation line. You can change this value before proceeding.

     Note

     If you select a G/L account, make sure the account permits direct posting.

4. Complete the process as needed.