Adding a remittance information template

  • 21/04/2026
  • 4 minutes to read

Remittance information helps payees reconcile incoming payments by detailing which invoices or accounts the payments relate to. To standardize this information, you can use remittance information templates in Continia Banking. These templates define how payment-related data, such as invoice numbers and amounts, appears in the remittance text.

This article explains how to create and customize a template. To learn how to apply a template to vendor payments, see Selecting a remittance information template.

To add a remittance information template

To create a template:

  1. Search (Search) for and select Banking Templates.

  2. Click New to create a template, or select an existing remittance template to edit it.

    Important

    Do not change the default DEFREMITTANCEINFORM. It will be automatically updated by the setup server during system updates.

  3. On the Banking Template page, in the Type field, select Remittance Information.

  4. In the Code field, enter a unique code. In the Description field, enter a short description that explains the purpose of the template.

  5. Select the data fields you want to include, such as document type, document number, and amount.

  6. Click OK to insert the selected fields into the pattern. Remittance fields

    Note

    To apply a remittance template when suggesting payments, click Show More on the Suggest Vendor Payments page and locate the Remittance Information Template field.

  7. The Remittance Information Pattern field controls how payment information is formatted in the communication to vendors. This pattern is applied across all transaction lines when the template is selected for the journal.

  8. Additionally options are:

    • Sorting Field – defines the order in which payment lines are presented.
    • Template Method: Line Break – adds a line break between data entries for better structure.
    • Template Field Properties – customizes how each selected field is displayed. Click the three dots beside the pattern to open this page and refine your formatting.

Examples

You can use the Remittance Information Pattern field to create customized formats for presenting remittance details in communication.

In this example, the company is ABC Corporation and has the following vendor ledger entries to pay:

  • Invoice 4711
  • Invoice 4712

Pattern setup example 1

Pattern

<Company Information|Name><Template Method|Line Break><Payment Suggestion Line|Applies-to Doc. Type> <Payment Suggestion Line|External Document No.>

Generated remittance information example 1

ABC Corporation,Invoice 4711, Invoice 4712

Pattern setup example 2

<Company Information|Name><Payment Suggestion Line|Applies-to Doc. Type> <Payment Suggestion Line|External Document No.>

Generated remittance information example 2

ABC Corporation Invoice 4711, ABC Corporation Invoice 4712

Here, the company name is included with each invoice detail, resulting in a more detailed line-by-line format.

When you prepare remittance information for formats with strict character limits, such as SEPA, which allows one line of 140 characters, you need to use the available space efficiently and avoid repeating the company name. The company name should appear only once, so the remaining space is available for other relevant details.