Forward Approval

• 06/01/2025
• 4 minutes to read

This article describes the approval forward functionality in Continia Document Capture, which allows you to delegate the approval of a document to a different user. Provided that the approval users are configured accordingly, this functionality is available in both Microsoft Dynamics 365 Business Central and in the Continia Web Approval Portal.

Prerequisites for approval forward

Before you can use the approval forward functionality, complete the following steps:

• Enable the Document Approval module. For information on this, see Using Continia Solution Management.
• Configure approval users in Document Capture. For information on this, see Continia User Setup for Approvals.
• Optional: add these users to the Approval Forwarding list. For information on this, see Creating User-Specific Lists of Approvers for Approval Forwarding.

To forward an approval in Business Central

To delegate an approval to another user, complete the following steps in Business Central:

1. In the role center, under the Continia Document Capture Activities, select the PIs for Approval cue.
2. On the Purchase Invoices page, select the purchase invoice whose approval you want to forward.
3. On the Purchase Invoice page, select Approve > Forward in the action bar.
4. Depending on your setup, there are up to three forwarding options:
   • Approve & Forward - select it to approve the document and have it forwarded to a different user for further approval.
   • Forward without approval - select it to forward the document to a different user for approval, without approving it yourself.
   • Forward and return to me for approval - select it to forward the document to a different user for approval, and then have the document automatically returned to you for further approval.
5. Select the user you want to forward the approval to, then select OK.

To forward an approval in the Web Approval Portal

To delegate an approval to another user, complete the following steps in the Web Approval Portal:

1. Log in to the Web Approval Portal. If you’re not using the cross-company dashboard, switch to the company for which you want to forward an approval.

2. Choose the document that requires your approval by selecting it under the column, then select Forward in the action menu. Alternatively, you can open the document by selecting its Type, Name, Description or other fields.

   Tip

   Selecting documents via the column allows you to act on multiple documents at once.

3. Select the user you want to forward the approval to.

4. Depending on your setup, there are up to three forwarding options:

   • Approve & Forward - select it to approve the document and have it forwarded to a different user for further approval.
   • Forward without approval - select it to forward the document to a different user for approval, without approving it yourself.
   • Forward and return to me for approval - select it to forward the document to a different user for approval, and then have the document automatically returned to you for further approval.

5. If needed, enter a comment. Then, select Continue.