Setting up Per Diem Rates

  • 22/11/2024
  • 2 minutes to read

Setting up per diem rates correctly is essential to ensure accurate reimbursement amounts for all parties involved. This article describes how to configure per diem rates and sub-rates properly.

Before you begin, make sure to enable the necessary per diem features on the Expense Management Setup page. If these features are not enabled, they will not appear on the relevant pages.

To set up per diem rates

To define a per diem rate for a per diem group:

  1. Choose the Search icon, enter Per Diem Groups, and then choose the related link.
  2. Select an existing per diem group, or select New in the action bar to create a new per diem group following this guide.
  3. In the General FastTab, under Posting Groups, insert a new line.
  4. Fill out Destination Country/Region and Destination Name if necessary.
  5. Fill out Accommodation Allowance Code and Meal Allowance Code.
  6. Select Allowance Rates.
  7. In the dialog box, select Yes to create a new rate.
  8. Fill out the fields in the FastTabs as needed.

On the same page, in the Meals FastTab, you have the option to specify sub rates should you need it. See how below.

To set up sub rates

Sub rates allow you to define detailed allowances for specific components or scenarios.

To set up sub rates for a per diem rate:

  1. In the Meals FastTab, next to Calculation Method, choose Sub rates.
  2. In the Per Diem Rate Details table, fill out the fields as necessary.

See also

Setting up Per Diem Groups