Configuring Vehicle Number Registration

  • 31/01/2025
  • 5 minutes to read

You can enable expense users to add license plate numbers to any mileages they create using the Continia Expense App and the Continia Expense Portal. This may, for example, be required by law in your jurisdiction or by your own organization.

Once you've enabled license plate registration as an admin, expense users can easily add license plate numbers to their mileages as described below.

To enable license plate registration (admin)

As an admin, follow these steps to make the Vehicle reg. no. field available to expense users:

  1. Choose the Search icon, enter Expense Management Setup, and then choose the related link.
  2. In the action bar, select Continia Online > Configured Fields to open the Configured Fields page.
  3. In the action bar, select Home > Mileage.
  4. In the list of fields, go to a new line at the bottom of the list, and then select the field in the Field Code column.
  5. Search for VEHICLE REG. NO., and select the related code.
  6. Close the Configured Fields page to return to the Expense Management Setup, and then close the Expense Management Setup page.

Your changes are now automatically synchronized with Continia Online, and the Vehicle reg. no. field is available to expense users in the Expense App and the Expense Portal.

To add a license plate number to a mileage (expense user)

You can add license plate numbers to mileages in either the Expense App or the Expense Portal. Both of these methods are described below.

Expense App

As an expense user, follow these steps to add a license plate number to a mileage in the Expense App:

  1. Select New Mileage to create a mileage. The Mileage page opens.
  2. Fill in the necessary details, and select Vehicle reg. no. to open the Vehicles page.
  3. In the upper-right corner, select Add to add a vehicle, and then fill in the details:
    • Vehicle reg. no.: Enter the license plate number of the relevant vehicle.
    • Description: If necessary, enter a free-text description of the vehicle to help you identify it later.
    • Default vehicle: Toggle the switch if you want this vehicle to be the default. This ensures that the vehicle's license plate number is automatically added to Vehicle reg. no. on the Mileage page for all future mileages you create.
  4. In the upper-right corner, select Save to save your changes and return to the Vehicles page.
  5. Select the vehicle you've just added. This will close the page and add the license plate number to the Vehicle reg. no. field on the Mileage page.
  6. Swipe the Submit button to submit the mileage.

The mileage will now be submitted, and the added license plate number will be visible in Continia Expense Management, under Vehicle Registration No. on the General FastTab of the Mileage Card, once you synchronize with Continia Online.

Expense Portal

As an expense user, follow these steps to add a license plate number to a mileage in the Expense Portal:

  1. On the blue ribbon at the top, select Mileage.
  2. In the upper-left corner, select New to create a mileage.
  3. Fill in the necessary details, and enter the license plate number of the relevant vehicle under Vehicle Registration No.
  4. In the action bar, select Submit to submit the mileage.

The mileage will now be submitted, and the added license plate number will be visible in Continia Expense Management, under Vehicle Registration No. on the General FastTab of the Mileage Card, once you synchronize with Continia Online.