Comparison of features in different versions of Expense Management

  • 30/10/2025
  • 11 minutes to read

See which versions of Expense Management are supported by the corresponding versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.

Which Expense Management version is supported by my Business Central installation?

Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.

Supported Business Central versionsExpense Management release
Business Central 2025 release wave 2 (BC v27)Expense Management 2025 R2 (27.0)
From Business Central 2024 release wave 1 (BC v24) to Business Central 2025 release wave 1 (BC v26)
Business Central April 2019 (BC v14)		Expense Management 2025 R1 (26.0)
From Business Central 2023 release wave 2 (BC v23) to Business Central 2024 release wave 2 (BC v25)
Business Central April 2019 (BC v14)		Expense Management 2024 R2 (25.0)
From Business Central 2023 release wave 1 (BC v22) to Business Central 2024 release wave 1 (BC v24)
Business Central April 2019 (BC v14)		Expense Management 2024 R1 (24.0)
From Business Central April 2019 (BC v14) to Business Central 2022 release wave 2 (BC v21)Expense Management 2022 R2 (12.0)

For a detailed list of all supported versions, see Supported NAV and Business Central versions

Feature comparison by Expense Management version

Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.

In the below tables, you can see the features that are available in different versions of Expense Management.

Essential

Depending on your version of Expense Management, the Essential module comes with the following key features:

Feature2025 R22025 R12024 R22024 R12023 R22023 R12022 R12022 R22021 R2
Access to the mobile Continia Expense App for iOS and Android devicesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Web Approval PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approversCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach photos of receipts and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach PDF documents to both new and existing expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Configurable app fields, managed directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionalityCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring expenses)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Simplified field creationCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expanded payment options via payment typeCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Resizing the document attachment pageCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Payment types for user groupsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Merge expenses in the Expense Mobile AppCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
VAT/Sales tax input from expense usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Autofill in the Expense App and Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Configurable messagesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Autozoom in Business Central add-inCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for GST/GST-free expenses in AustraliaCheckmarkCheckmarkCheckmarkCheckmark
Support for automatic allocation using distribution codesCheckmarkCheckmarkCheckmarkCheckmark
Optimized export of usersCheckmarkCheckmarkCheckmarkCheckmark
Figures indicating the number of documents for approval per type in the web approval portalCheckmarkCheckmarkCheckmarkCheckmark
Easier migration from on-premises to online for older versionsCheckmarkCheckmarkCheckmarkCheckmark
Changed user ID visibility for document log entriesCheckmarkCheckmarkCheckmarkCheckmark
Automatic creation of digital vouchersCheckmarkCheckmarkCheckmarkCheckmark
Data maintenance using a job queue for Continia Expense Management tablesCheckmarkCheckmarkCheckmarkCheckmark
Deletion, GDPR, and the Secure ArchiveCheckmarkCheckmarkCheckmarkCheckmark
Improved visibility of comments in expense reportsCheckmarkCheckmarkCheckmark
Demo machines with local data and setup filesCheckmarkCheckmarkCheckmark
Expense attachments visible on allocation pages in the Mobile Expense AppCheckmarkCheckmarkCheckmark
Enhanced handling of purchase documents processed by other solutionsCheckmarkCheckmarkCheckmark
Expanded job queue setup optionsCheckmarkCheckmarkCheckmark
Enhanced support for tax differences when posting with general journalCheckmarkCheckmarkCheckmark
Enhanced Microsoft 365 sign-in managementCheckmarkCheckmarkCheckmark

The document-approval part of the Essential module gives you access to the following key features:

Feature2025 R22025 R12024 R22024 R12023 R22023 R12022 R22022 R12021 R2
Enhancement on a range of common workflow and approval scenarios not supported by standard NAVCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Built-in image viewer as part of the approval processCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to view document image in external window for manual resizing purposes and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to send out one combined email with all documents for approvalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Approval sharing that allows one or multiple users to manage approvals for other usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Free online hosting with Continia Software1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Direct connection to NAV/Business Central using Web Services (full data consistency)1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
An intuitive UI for users to approve documents1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and commentsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to have approvals carried out by NAV/Business Central limited usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Fully functional cross-company dashboard listing all pending approvalsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

  1. Note that you also need the Continia Web Approval Portal in order to use this feature.

The purchase contract part of the Essential module gives you access to the following key features:

Feature2025 R22025 R12024 R22024 R12023 R22023 R12022 R22022 R12021 R2
Centralized management and storage of all purchase contracts, subscriptions, and other recurring costsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Creation of contracts with all relevant information, such as vendor, pricing, contract start and end dates, and detailed contract linesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Comprehensive archive containing all contract-related documents and files from the contract cardCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to create contracts directly from a recurring expenseCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Autofilling of contract details from the information on an expenseCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
A straightforward and structured periodic contract review process, ensuring that you only pay for what you needCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Option to have the contract review process started automatically at regular intervals based on company policiesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to review all contracts before the beginning of a new fiscal yearCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Easy overview of contracts that need to be sent for reviewCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Email notifications to contract reviewers when contracts are due for reviewCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
An intuitive user interface that makes it easy to review contracts from either Business Central or the Continia Web Approval PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Functionality that enables contract reviewers to easily change lines, review and cancel contracts, and add attachments and commentsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic approval of recurring expenses within allowed tolerances, based on reviewed contractsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

Credit Card Transactions

The Credit Card Transactions module includes the following key features:

Feature2025 R22025 R12024 R22024 R12023 R22023 R12022 R22022 R12021 R2
Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic matching of imported credit card transactions with submitted expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Generation of expenses based on credit card transaction detailsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Reminders sent to expense users whenever receipts are missingCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Bank transaction descriptions follow expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

Mileage

With the Mileage module, you get access to the following key features:

Feature2025 R22025 R12024 R22024 R12023 R22023 R12022 R22022 R12021 R2
The ability to submit mileages from a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursementCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The option of adding via points to any route, for optimum mileage accuracyCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage details in Business Central, including route imageCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
GPS location capture, making it easier to create accurate mileagesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring routes)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
UK mileage receipt VAT calculationCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Enhanced attachment control on mileage expensesCheckmarkCheckmarkCheckmark

Per Diem

The Per Diem module gives you access to the following key features:

Feature2025 R22025 R12024 R22024 R12023 R22023 R12022 R22022 R12021 R2
Calculation of days and meals (spending), including special country-specific requirementsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Rate setup, amount calculation, and numerous other relevant actions directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to easily create templates and custom fields in Business Central, if necessaryCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the Norwegian per diem rulesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the German 3-months ruleCheckmarkCheckmarkCheckmarkCheckmark

New and Planned
Feature Management