Allocating Expense Costs
In the Expense App, you can allocate an expense to into multiple expenses. When adding an allocation line in the Expense App, the fields that were filled out for the first expense type such as the receipt are automatically prepopulated for subsequent lines.
When distributing or assigning costs to specific categories, departments, projects, or other cost centers within an organization, allocation may be necessary. The purpose of cost allocation is to accurately reflect how and where resources are being utilized, making it easier to track and manage expenses. For instance, when processing a hotel receipt, you might allocate costs separately for the hotel stay and the breakfast charges.
To allocate expenses over different lines:
- After signing in, select New Expense.
- Select Scan Receipt to start with an image of the receipt. The AI receipt scanner auto-fills key details like amount, currency, merchant, and VAT/GST.
- Select Add Allocation Lines. You can now view the receipt and add allocation lines. For example, you might allocate part of the total amount to the hotel stay and another part to breakfast.
- Submit: Once complete, swipe the Submit slider.