Setting up printer selection in Business Central

  • 29/10/2025
  • 3 minutes to read

In order for you to be able to print documents from Continia Document Output, you must configure which printer(s) you want your documents to be printed from. You can specify different printers for different users, reports, and computers.

To select which printers should print your Document Output documents and what users, reports, and computers the printers should be linked to, follow these steps:

  1. Follow the guide in Configuring the Document Output Service to enter the Service Manager setup.

  2. On the Local printing tab, make sure that Enable local printing is selected. Also ensure that the Continia Document Output Service is running, either as a Windows service or using the ServiceGUI application. Otherwise, no printers will be available for you to select.

  3. In the Business Central web client, search (Search) for and select Printer Selection.

  4. In the action bar, select New to create a new entry.

  5. Specify the details of the newly created printer selection entry:


    FieldAction to perform
    User ID (optional)Enter or select the ID of the user who you want to set up a printer for. If no ID is specified, the selected printer will be used for all users.
    Report IDSpecify the ID of the report that you want to set up a printer for. If you want the printer to be used for all reports, enter 0.
    Machine Name (optional)Enter the name of the computer that you want documents to be printed from. You may be able to find this in the settings of the computer, under About > Device name or similar.
    Printer NameSelect a printer from the list of available printers. This is mandatory.

  6. Repeat steps 4-5 for any additional printer selection entries you want to add.

The configured printers are now ready to print documents from Document Output according to your setup.